JOB POSTING – RECORDS SUPPORT TECHNICIAN

The City of Orange Township

JOB POSTING
RECORDS SUPPORT TECHNICIAN

JOB POSTING

The City of Orange Township is seeking a full-time Records Support Technician 1 (RST1). The RST1, under close supervision of the City Clerk, shall perform varied clerical work involving the processing and filing of records; agenda preparation, financial management and other duties as required. The ideal candidate will be resourceful, a team player and a good problem solver with excellent written and oral communication skills. Candidate will be required to attend Municipal Council meetings. Candidate must have the ability to generate communications and reports as requested by Council and maintain committee rosters and schedules. The candidate should have financial management experience including but not limited to budget oversight and accounts payable. Candidate must have the ability to organize and manage multiple tasks; ability to deal with the public in a professional manner; ability to work cooperatively with elected officials, department heads and employees; and have strong customer service skills. Candidate will serve as the lead coordinator of the Municipal Council website; gather, coordinate, review and maintain the website contents. Candidate must possess excellent technology skills in Microsoft Office (Word, Excel, PowerPoint), and aptitude to learn new software such as Agenda Management software and Financial Management, etc.

EXAMPLES OF WORK:

Receives, retrieves and sorts documents, papers, forms and other materials in accordance with established policies, procedures and guidelines.
Files correspondence, invoices, receipts and other records in alphabetical or numerical order, or according to the filing system used.
Learns the steps involved in the review and processing of documents, forms and other materials in accordance with established rules, regulations and/or agency guidelines.
Locates and removes materials from file when requested.
Assigns, records and stamps identification numbers or codes in order to index materials for filing.
Performs general office duties such as faxing documents and sorting mail.
Enters and/or retrieves information on a computer terminal.
Files important and/or confidential documents in a vault or other storage media used by the appointing authority; removes documents from vault upon authorized request.
Makes photo copies of letters, checks, leases, permits, applications, and other documents.
Collects fees.
Answers routine and/or repetitive telephone and e-mail inquiries; resolves problems of an uncomplicated nature; escalates the more difficult inquires to the appropriate person.
Records and/or maintains simple logs or reports of information pertaining to filing, data entry and retrieval, or record processing activities.
Will be required to learn to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.

REQUIREMENTS:

KNOWLEDGE & ABILITIES:

Knowledge of office methods, procedures, policies, guidelines and equipment used to check, sort, index, store and file records after a period of training.
Knowledge of alpha-numeric sequencing.
Ability to make simple mathematical calculations.
Ability to sort mail.
Ability to organize work and develop effective work methods.
Ability to check, sort, file, and obtain documents.
Ability to understand, remember and carry out oral and written directions.
Ability to work effectively with associates, superior officials, and members of the public concerned with the work of the unit.
Ability to read, write, speak, understand, and communicate in English sufficiently to perform duties of this position. American Sign Language or Braille may also be considered as acceptable forms of communication.